Logistic and Procurement Officer (Banda Aceh, Indonesia)
American Red Cross
Location: Indonesia (Banda Aceh)
Closing date: 25 Jun 2007
The American Red Cross (ARC) touches millions of lives each year. Our humanitarian mission connects us to people and communities across the nation and around the world. We are committed to ensuring that our people, programs and services reflect the diversity of the people and communities we serve. We encourage you to join us on this journey and experience the greatness of the human spirit at its best.
The American Red Cross Tsunami Recovery Program (TRP) has been established to direct the organization’s response to the South Asia tsunami disaster. The TRP activities will focus on integrated community recovery and preparedness interventions in tsunami affected countries in Asia and East Africa in collaboration with Red Cross and non-Red Cross partners. In response to the December 26 tsunami and earthquake in Asia and Africa, the American Red Cross seeks an experienced contracts officer to manage business relationships with third party suppliers, vendors, consultants and contractors for the ARC delegation in Indonesia. The Logistics & Procurement Officer will have overall management responsibilities for all delegation administrative and operations needs, including: logistics and procurement, contracts, and transportation. There will be a heavy emphasis on construction contracting. He/She will ensure that all these processes are performed in the most transparent, economical and expeditious way in accordance with ARC requirements.
This position is responsible for non-financial management aspects of the delegation’s logistics/procurement activities in Indonesia. Specific responsibilities will include: Developing business relationships with third party suppliers, vendors, consultants, and contractors for the delegation; Administering and coordinating all activities pertaining to contract development, tendering, selection and award processes, and post award contract administration, including approximately $40 million of water and sanitation construction contracting; Managing the solicitation and development of contract proposals, negotiate terms, oversee administration and ensure adequate documentation in accordance with ARC standard operating procedures and accepted best practices as well as local laws and regulations; Providing technical guidance to staff on contracting procedures; Managing the delegation’s administrative infrastructure and vehicle fleet including support staff (e.g. drivers, security, maintenance) to ensure an efficient operating environment for staff and visitors. Overseeing ARC warehousing, and further develop and implement an inventory management system, ensure adequate documentation and reporting on flow of goods; Producing accurate, regular and timely analytical reports on procurement and logistics; Coordinating logistics support to field operations to include planning, acquisition, movement, maintenance, storage and distribution of materials, goods, equipment and supplies; Conducting distribution studies, monitor inventory and analyze requirements to develop strategies to better support service delivery objectives; Reviewing and implementing procedures and guidelines for the handling, storage and transportation of specific material types and further perform research and/or support special projects critical to the logistics support function; and Putting procurement processes and procedures in place. This position reports to the ARC Operations Officer in Indonesia, and will have up to 10 local staff reporting to him/her to carry out his/her responsibilities.
Bachelor degree in Business, Finance, Accounting or related field, or equivalent experience. Masters degree preferred. Five to seven years’ experience in management and contracts or related work. Minimum two years international work experience, preferably in contracting or administering humanitarian programs. Ability to establish and maintain effective business relationships. Ability to communicate effectively verbally and in writing is essential. Strong analytical ability required. Detail oriented and an ability to work independently. Familiarity with ARC international programs preferred. A service-oriented attitude towards program staff is essential; the candidate must build positive and close relationships with program staff. This position will be based in Banda Aceh and require up to 30% travel, including travel for several days each month to the ARC office in Calang, Aceh Jaya.
Please submit your application through our website at http://www.redcross.org and click on the “JOBS” on the top right of the website. A new page will open. Click on the “National Headquarters Opportunities”, then “Search Opening”, and type in “5653” in the Keyword search box. The vacancy will then display.
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Reference Code: RW_72MNEC-71